Exhibits and Projects
SMA Alliance Project Allotment Requests
The SMA Alliance provides each state with a $300 allotment-$100 for each category: Doctors’ Day, Medical Heritage and Health Education-to be used in the development of project exhibits for display of project accomplishments and achievements. Request should be made through your state SMA Alliance Councilor. Some states may not have active Councilors. Those requests should be sent to the SMA Alliance Finance Chair directly. See grants forms for Finance Chair address and other information.
SMA Alliance AWARDS, EXHIBITS, and JUDGING
- Projects submitted for judging must be on an official SMAA Entry Form. If any project exhibit includes a video, a copy of the video should be submitted with the entry forms.
- A written report detailing the project must be sent to SMAA Headquarters no later than August 17. (See Exhibit_Entry_Form) An email confirmation will be sent from the SMAA Headquarters.
- Written reports must be typed and no more than four pages in length.
- Each state may have one “state” entry. A state entry is a project initiated by the state in which at least 2 or more counties in the state participated; or a project that was a multi-county collaborative effort; or a project on an institution or organization representing the whole state.
- Each county in the state may have one “county” entry. Members-At-Large, where there is no organized county Alliance/Auxiliary, who initiated a project, may enter the project as a county project.
- All entries must be for projects started or completed within twelve (12) months of the entry deadline.
- The entry must not have been previously submitted for consideration unless it is an ongoing or multi-year project.
- All exhibits at the SMAA annual meeting must have exhibit entry form and confirmation email attached to the project.
- Projects will be judged on the following criteria:
- Overview – one to two paragraphs;
- Goals clearly stated;
- Documentation and/or research;
- Goals (met or not met)
- Overall planning and execution;
- Exhibit entry form matches project brought to annual meeting
- Complied with all rules
- Counties and states, working in collaborative efforts with other organizations and agencies, must clearly identify these organizations in the written report, make the organization aware that the project has been submitted for judging and keep them abreast of the outcome and request that information and any awards won by the project be placed in the organization’s official newsletters and journals.
- All entrants are required to exhibit their projects at the SMAA Annual Meeting.
- Within the parameters of these general guidelines, the project materials may be presented in many ways, including but not limited to, the following: books, manuscripts, poems, brochures, videotapes, audio tapes, slide or power point presentations, scrapbooks, or displayed pictures and articles.
- The time of set up and removal of exhibits will be determined by SMAA Staff executive and will be emailed to members at least two weeks prior to the Annual Meeting.
- If the exhibit will require any special equipment, the Alliance submitting it is responsible for arranging for the equipment, although SMAA will cooperate as much as possible.
- Final review and judging will occur at the Annual Meeting.
Certificates and ribbons (first, second and third place) can be given for each of the following in all three categories: Doctors’ Day, Health Education and Medical Heritage:
- Statewide project;
- County Alliance with more than 100 members;
- County Alliance with 50 to 99 members;
- County Alliance with less than 49 members.
The Feldner Award will be presented to the county or state Alliance submitting the best overall Doctors’ Day observance. A monetary amount of Five Hundred Dollars ($500.00) is awarded to this winner at the Alliance Luncheon during the Annual Convention. The project summary will be published on the SMAA website.
The Guy Smith Kirby Award will be presented to the county or state Alliance submitting the second best overall Doctors’ Day observance. A monetary amount of Three Hundred Dollars ($300) is awarded to this winner at the Alliance Luncheon during the Annual Convention.
The Eileen Martin Award will be presented to the county or state submitting the best overall Health Education project. A monetary amount of Five Hundred Dollars ($500) is awarded to this winner at the Alliance Luncheon during the Annual Convention. The project summary will be published on the SMAA website.
The Dr. and Mrs. Milford O. Rouse Award will be presented to the county or state submitting the best overall Medical Heritage project. A monetary amount of Five Hundred Dollars ($500) is award to this winner at the Alliance Luncheon during the Annual Convention. The project summary will be published on the SMAA website.