What is SMA’s Mentoring Program?

The SMA Physicians-in-Training (PIT) Mentorship Program aims to foster development and growth of both established-physician mentors and physician-in-training mentees through promoting genuine long-term relationships between individuals with differing levels of experience in the medical field. The SMA is the perfect environment for such a program, given that its membership is not limited by specialty or by level of training.

Objectives

By the end of the period of enrollment in the Mentorship Program, each mentee should have: 

  1. Acquired a basic knowledge of their mentor’s specialty.
  2. Participated in a MINIMUM of one virtual/phone meeting with a mentor.
  3. Demonstrated genuine interest in learning about mentor’s specialty, expertise, special activities, knowledge of medical education, home program strengths/weaknesses, etc.
  4. Taken initiative to schedule calls with mentor.
  5. Completed feedback form at mid-year and end-of-year.

By the end of the period of enrollment in the Mentorship Program, each mentor should have:

  1. Obtained an understanding of their mentee’s interests and needs.
  2. Participated in a MINIMUM of one virtual/phone meeting with a mentee.
  3. Demonstrated a genuine interest in learning about mentee’s personal interests, current medical education level, home program strengths/weaknesses, etc.
  4. Taken initiative to schedule calls with mentee.
  5. Completed feedback form at mid-year and end-of-year.

Selection Criteria

Ideally, a mentee should be able to:

  • Commit to self-development
  • Assume responsibility for acquiring or improving skills and knowledge of the medical field
  • Discuss individual development with their mentor and create a plan to implement discussed changes
  • Be open and honest about his/her goals, expectations, challenges, and concerns
  • Actively listen and ask questions
  • Seek advice, opinions, feedback, and direction from his/her mentor
  • Be open to constructive criticism and feedback from the mentor
  • Respect the mentor’s time and resources

Ideally, a mentor should be able to:

  • Explain the structure of the medical field and their specific specialty and institution
  • Be respected as an experienced and successful professional in their field
  • Support the organization’s mission, vision, and goals
  • Remain accessible, committed, and engaged during the length of the program
  • Listen well
  • Offer encouragement and helpful guidance to their mentee
  • Share “lessons learned” from their own experiences
  • Be a long-term resource for the mentee

Program Documents and Resources

The following documents will be provided to create a seamless process for mentors and mentees to be involved, partake in the program, and for continuous evaluation and improvement to the mentorship program.

  • Application: Mentees and mentors will apply for the program by completing the respective application on the SMA website. The application can also be completed and emailed to the Mentorship & Outreach Chair or either of the PIT Co-chairs. The application will be reviewed by the chairs and matches will be subsequently made based on application responses.
  • Mentoring Agreement: This agreement establishes how and when the mentor and mentee will meet, along with any specific goals the mentor or mentee hope to complete through the sessions.
  • Mentoring Log: The mentor and mentee should document meeting dates, length of meeting, and topics discussed to monitor progress and assist with feedback at the end of the program year.
  • Evaluation: A Mid-year and end-of-year evaluation will be obtained from both the mentors and mentees regarding the experience and utility of the mentorship program. At this point, both the mentor and mentee will also provide feedback for improvement of the mentorship program. This input will be used to implement any adjustments that will make the program more useful and accessible.

How to Join and Matching Methods

Mentors and mentees are matched by the Mentorship and Networking team within the SMA PIT based on common interests and fit. The following is an outline of steps initiate your participation in the Mentorship program:

  • Submit your name by completing our online application form.
  • Enrollment ends on March 1, 2021.
  • The PIT Committee will match pairs based on similarities in the applications.
  • Once matched, you will receive an introductory orientation document for the program, along with the name and contact information for your mentor/mentee.